Clinical Records Administrator

Location: Hutt Valley Hospital

Contract: Permanent, Full-time

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence. 

About the Role 

As a Clinical Records Admin Support, you’ll play a key role in keeping our medical records service running smoothly and efficiently. You’ll be the go-to person for retrieving, tracking, and dispatching clinical records, making sure every request is completed accurately and within agreed timeframes and KPIs.

Your day will include preparing and scanning medical records, maintaining well organised electronic and paper filing systems, and ensuring all core tasks are completed within daily deadlines. You’ll follow established medical records policies and procedures, always handling information with the highest level of confidentiality.

To be successful in this role, you'll bring:

• Strong attention to detail and accuracy in all aspects of record handling
• Confidence using relevant computer systems and digital tools
• The ability to work to daily deadlines and meet agreed KPIs
• A flexible, adaptable approach in a fast‑paced and evolving service
• A commitment to confidentiality and adherence to medical records policies

If you enjoy structured work, take pride in accuracy, and want to support a service that makes a real difference, this is a great opportunity to contribute.

The salary band for this position is $59,313 to $65,876, depending on experience.

About the Team/Service Location 

Join our dynamic team where every day brings new challenges and opportunities. We prioritise a positive and supportive work environment, recognising that a happy team is a productive one.

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. 

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community. 

How to Apply 

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 19th March. If you have any questions about the role, please contact Diana Velazco (Diana.Velazcoflores@tewhatuora.govt.nz). 

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.