Service Administrator

Location: Hutt Valley Hospital 

Contract: Permanent, part-time (0.8 FTE)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence. 

About the Role 

This is an exciting and diverse position that offers the opportunity to broaden your knowledge across a range of systems and processes. We are seeking an organised and proactive individual who can provide high-quality administrative and personal assistant support to ensure the smooth running of our service. 

Key responsibilities include:

• Manage your workload effectively and meet deadlines to deliver excellent service.
• Collaborate with service administrators to provide timely, professional, and high-quality administrative support.
• Identify and implement improvements where necessary.
• Navigate and manage database systems confidently.

The role works 32 hours per week, between Monday - Friday. Days and hours worked are negotiable with the successful candidate. The salary range is $72,035 – $79,573 pro-rata.

About the Team

The Women and Children’s Health Service is a secondary provider of Obstetrics, Gynaecology, and Child Health services. This role works closely with the Operations Manager, Clinical Leaders and Nursing/Midwifery Managers within the service. You will be part of a supportive team committed to delivering exceptional care.

About You

We are looking for an enthusiastic and organised individual with experience in administration and personal assistant duties. You will thrive in a collaborative environment and be able to adapt to a variety of tasks. Excellent communications skills, experience with database system administration and strong interpersonal skills are vital.

Other skills and experience we are looking for:

• Advanced computing and data handling skills
• Strong analytical and problem-solving abilities.
• Ability to interpret situations outside your immediate scope of work.
• HR administration experience (e.g., employment documentation, onboarding).
• Processing invoices and expenses.
• Handling confidential and sensitive information with discretion.
• Proven experience in administration management.
• Meeting coordination, including agenda preparation and minute taking.

If you are organised, proactive, and passionate about supporting healthcare services, this role could be for you!

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. 

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community. 

How to Apply 

To apply please click “apply now.” All applications must be submitted through our online careers’ portal 4th January. If you have any questions about the role, please contact recruitment@ccdhb.org.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.